Rules

NATIONAL BOARD OF PATENTS AND REGISTRATION OF FINLAND

Register of Associations

1. Name and domicile of the association

The name of the association is The Frisian Staby Club of Finland and its domicile is Helsinki.

2. Purpose and nature of activities

The purpose of the association is to be an association promoting the stabyhoun breed, aiming to promote awareness of the breed and its health, selective breeding, breeding, and hobby activities suited for the breed. The area of operations is Finland. The association aims to strengthen international collaboration with breed owners and hobbyists, breeders and associations.

In order to fulfil its purpose, the association organizes hobby activities, discussion, guidance and training events, courses and other events for its members.

In order to support is activities, the association collects a member fee from its members, and the amount of the fee will be decided in the association’s annual meeting. The association can arrange fee-based events, implement fund collection projects and rummage sales, own fixed or movable property necessary for its activities as well as receive donations and testaments. The association can also acquire sponsors.

3. Members

Anyone who accepts the association’s purpose and rules and agrees to abide by the association law (503/89) can join the association as a member.

The members of the association are private persons. A private person member can be an annual, family or adolescent member.

  • Anyone interested in the association’s purpose and activities can join as an annual member. An annual member pays an annual membership fee.
  • A person can become a family member if a member of their family is already an annual member in the association and if they share the same address.
  • A person under 15 years of age is considered an adolescent member. And adolescent membership will stay in effect until the end of the year when the person turns 15, and then they will become annual members if they so wish.
  • A person will be accepted as a member when the member secretary has received the membership application and acknowledgment that the membership fee has been paid. The member secretary announces the new member to the board. In the next board meeting, the board accepts the members.

A member list is maintained of the association members. The association can organize a possibility for members to view their personal information if they make such a request. Otherwise the disclosure of information on the member list is subject to the population registration law (471 /87).

4. Member withdrawal and suspension

A member has the right to resign from the association by a written notification to the board or to its chair or by notifying about it in an association meeting, to be recorded in the proceedings. The board can expel a member from the association if the member has neglected to pay their membership fee or has otherwise neglected to meet obligations that they have committed to by joining the association or if they have caused considerable harm to the association through their actions within or outside the association or if they do not meet the requirements stated in law or the membership conditions stated in the association’s rules.

5. Membership fee

The amount of the annual fee charged from the members will be decided in the annual meeting.

6. Board

The association’s matters and errands are handled by the board, which includes a chair and 4-10 other actual members and 1-4 deputy members, selected in the annual meeting. The term of the board is the time between annual meetings. The board chooses a deputy chair from among the board members and a secretary, fund manager and other required functionaries from among the board members or from outside the board. The board convenes by the chair’s invitation, or if the chair is prevented, by the deputy chair’s invitation, when the chair considers there to be a need for a meeting or when at least half of the board members demand a meeting. A board meeting is quorate when at least half of its members, the chair or the deputy chair included, are present. Votes are solved by an absolute majority vote. When votes are evenly divided, the chair’s vote will decide, except in elections when the decision is made by drawing lots.

7. Writing the association’s name

The chair of the board or an actual member of the board will write the association’s name, the two of them together.

8. Accounting period and auditing

The association’s accounting period is one calendar year. The balance sheet with the required documents and the board’s annual report must be given to performance auditors a month before the annual meeting at the latest. Performance auditors must give their written statement to the board two weeks before the annual meeting.

9. Association meetings

Members can participate in the association’s meetings also through mail or telecommunications or some other technological tool during the meeting or before the meeting if the board so decides. The annual meeting of the association is held on a date during February-April, determined by the board. An additional meeting will be held when the association’s meeting so decides or when the board sees reason for one or when at least one tenth (1/10) of the association’s members with a voting right demands it from the board in writing for a matter that has been specifically notified. The meeting must be held within thirty days after the demand to hold it has been presented to the board. Every member has one vote in the association’s meetings. The voting right threshold is 15 years. A member can authorise another member of the association to exercise the voting right on their behalf. A member can represent two other members in addition to themselves in the association’s meetings, and this member must present in the meeting the identified and signed authorization documents from these other members. The decision of the meeting will be, unless otherwise has been set in the rules, the one that receives over a half of the votes. When the votes are evenly divided, the vote of the chair of the meeting will decide, except in elections when the decision is made by drawing lots.

10. Convening association meetings

The board must convene the association’s meetings at least seven days before the meeting by mailed letters or via email.

11. Annual meeting

The following matters will be discussed in the association’s annual meetings:

  1. The meeting is opened.
  2. The chairperson, secretary, two examiners of the minutes and two vote counters, if necessary, are chosen for the meeting.
  3. The legitimacy of the meeting and presence of a quorum is recorded.
  4. The procedure of the meeting is accepted.
  5. The balance sheet, annual report and the statement by performance auditors are presented.
  6. Confirmation of the balance sheet and affirmation of discharge from liability for the board and other liable persons are decided.
  7. The performance plan, income and cost estimations and the amount of the membership fee are confirmed.
  8. The chairperson and other members are chosen for the board.
  9. One or two performance auditors and deputy performance auditors are chosen.
  10. Other matters mentioned in the meeting invitation will be discussed.

If an association members wishes to bring a matter for discussion in the association’s annual meeting, the member must notify the board in writing well in advance so that the matter can be included in the meeting invitation.

12. Changing rules and dissolution of the association A decision to change the rules or dissolve the association must be made in a meeting of the association with a majority of at least three-thirds (3/4) of the votes. The meeting invitation must mention the proposal of changing the rules or dissolving the association. If the association is dissolved, the funds of the association will be used for promoting the association’s purpose in a manner determined by the concluding meeting. Should the association be shut down, its funds will also be used for the same purpose.